ARTICLE I

Name and Purposes

Section 1: Name.

This organization will be known as the Gun Club of Solivita (hereinafter known as GCS).

Section 2: Purposes.

(1) Engage in activities to promote the safe use of firearms and to promote social camaraderie.

(2) Educate & train as to gun laws, gun rights (including the Second Amendment of the US Constitution), gun responsibilities, and gun safety.

(3) Engage in recreational activities with guns.

(4) Engage in community outreach.

ARTICLE II

Membership

Section 1: Eligibility.

Residents of Solivita who express their intent by submitting an application and the requisite dues and signed waiver of liability.

Section 2: Application.

(1) Applications for membership are to be completed by each prospective member.

(2) Application and liability waiver documents are located on the website. www.gunclubofsolivita.club.

(3) Application, dues payment, and signed liability waiver documents are to be submitted to the Membership Director or President.

(4) New member applications will be accepted from September through June. The submission of an applications between Sept. 1st to Dec. 31st constitutes payment for the remaining calendar year as well as the following year.

No applications will be accepted in July and August.

(5) Renewal dues for all current members are payable by December 31st of each year.

Section 3: Cessation of Membership.

(1) Any member may resign from the organization upon written notification to the Membership Director or President.

(2) Membership will be invalidated for nonpayment of dues upon notification and/or 30 days from the date due.

(3) Membership may be suspended or revoked, with no refund of dues, by a majority vote of Officers for any negligent or illegal acts regarding the use of firearms or acts detrimental to the safety and welfare of the members.

(4) Cessation of membership will preclude access to the GCS website, communications, and GCS private social media.

Article III

Prohibited Use

Section 1: Prohibited Use.

All logos, documents and official photography of events are the property of the Gun Club of Solivita.

Article IV

Meetings

Section 1: Annual Organizational Meeting.

(1) The January organizational meeting is designated, but not limited to the installation of Executive Officers.

This will be in compliance with all laws and requirements. The time and place will be fixed by the Board of Directors and notice will be provided on the website and sent electronically to each members at least 10 (ten) days before meeting.

Section 2: Monthly Membership Meetings.

(1) General meetings are held the fourth Thursday of every month. Notice of any special meetings will be posted on the website and sent electronically to members at least 5 (five) days prior to such meetings.

(2) Board meetings are held the second Thursday of each month. Committee meetings may be called at any time by the President, Vice President or by any Committee Director.

Section 3: Quorums.

(1) At any duly called board meeting, 2/3 of Officers and Directors will constitute a quorum.

(2) At committee meetings, a majority will constitute a quorum.

Section 4: Notices, Agendas, and Minutes.

Written notice of all organization meetings will be sent electronically to members and posted on the website and will include an agenda if applicable. Minutes of prior General Meeting will be posted on the website.

Article V

Board of Directors

Section 1: Composition of the Board.

The Board of Directors will be composed of 4 elected Executive Officers, (President,

Vice-President, Secretary and Treasurer). There are up to 6 Committee Directors, (Webmaster, Gun Events, Safety, Social, Membership); each Director is appointed by and serves at the discretion of the Elected Officers of the Board. A super majority of the Officers (3) is required for appointment or dismissal of Directors. Committee Directors are non-voting positions except as tie breakers in matters associated with their designated position.

Only one member per family can serve on the board at the same time.

Executive Board Members can serve no more than 3 consecutive terms (two years each).

Section 2: Policy.

The Board of Directors is responsible for establishing procedure and formulating the By-Laws for the organization. These By Laws will be maintained by the club Secretary and kept

in official club files and on the Website. By Laws will be reviewed annually and revised as necessary.

Article VI

Executive Board

Section 1: Duties of Officers

President:

(1) Presides at meetings.

(2) Provides leadership and direction to the club.

(3) Oversees/ Coordinates the activities of the committees and board of directors.

(4) Serves as a fiduciary of the funds of GCS along with the Treasurer to ensure fiscal integrity and with the Treasurer approves all contracts.

(5) Leads the organization to ensure continuity of the club by mentoring new members and leaders.

(6) Serves for a period of two (2) years. Elected in odd years.

Vice President:

(1) Presides at meetings in the absence of the President.

(2) Performs the functions/duties of the President in case of the President’s prolonged absence.

(3) Serves as a liaison as to club issues, directors, and committees.

(4) Serves for a minimum period of two (2) years. Elected in odd years.

Secretary:

(1) Takes notes at all meetings & transcribes into accurate minutes to be published on the website.

(2) Maintains official records of meetings.

(3) Maintains a roster of officers and board members, including address, phone numbers and e-mail addresses.

(4) Maintain complete and up-to-date copies of club By-Laws and organizational documents.

(5) Serve for a minimum period of two (2) years. Elected in even years.

Treasurer:

(1) Oversees the club bank accounts and finances, serving as a fiduciary of GCS jointly with the President

(2) Maintains and supervise the club bank account.

(3) Ensures that there is more than one signature on the bank account.

(4) Pay all bills on time.

(5) Serves for a period of two (2) years. Elected in even years.

Article VII Directors

Section 1: Appointment and Function.

(1) There are up to 6 Committee Directors, (Webmaster, Gun Events, Safety, Social, Membership, and Communication); each Director is appointed by and serves at the discretion of the Elected Officers of the Board.

(2) Directors will serve for a minimum term of two (2) years.

(3) Duties of each Director minimally include:

a. Webmaster: Create and maintain a working website for GCS.

b. Safety: Ensure safe practices and procedures.

c. Activities and Events: Coordinate all events related to firearms.

d. Membership: actively seek/encourage new members and attend activity fairs.

e. Social: Schedule, organize and execute social events.

f. Communications: Ensure timely publication of information and events of the GCS.

Section 2: Authority and Voting Rights

(1) The right to vote for decision-making at Board meetings is reserved to the elected officers of the GSC.

(2) The President and Treasurer jointly, will be the only signatories authorized to sign contracts and agreements for the GCS.

(3) The Directors have the authority to request inquires, studies, and research after which the director should make recommendations to the Board for consideration.

Section 3: Limitation of Authority.

(1) No action by any member, committee, or officer will be binding upon, or constitute an expression of the policy of the organization until it has been approved or ratified by the Board of Directors.

(2) Committees may be discharged by the President upon completion of assigned work has been completed and their reports accepted, or when deemed appropriate.

Article VIII

Elections

Section 1: Nominations.

(1) The President will appoint one member to act as Nomination/Election Coordinator, This person can be any current member including a Board Member, but cannot be a nominee in the current election. This person will gather all nominations, candidate write-ups and act as administrator for the election process, electronic or otherwise.

(2) Prior to the General Meeting in November, IN ODD YEARS, nominations will be taken for President and Vice-President from members.

(3) Prior to the General Meeting in November, IN EVEN YEARS, nominations will be taken for Secretary and Treasurer from members.

(4) There is no limit to the number of nominations and notice of the closing of nominations will be given to the members

(5) Nominations will be accepted via e-mail or from members attending the September and October General Meetings.

(6) One position will be dealt with at a time.

Section 2: Ballots

(1) When the nominations are closed, the Nomination/Election Coordinator will ensure that the Club’s electronic voting account is current and active. The Nomination/Election Coordinator will construct a ballot with the name(s) of all nominees and include a “write-in” option. This ballot will be electronic and in the form of a paper ballot.

(2) All members whose dues are paid for the year will be sent an official ballot via e-mail to the e-mail address that the Club has on file.

(3) Any member who is not able to vote via the electronic system must contact the Nomination/Election Coordinator at least two weeks prior to the close of voting and arrange to receive a paper ballot. That member is responsible to return the completed paper ballot to the Nomination/Election Coordinator prior to the closing of voting. The Nomination/Election Coordinator will count/compile any returned paper ballots along with the electronic ballots.

(4) Members will have up to three weeks, but not less than two weeks, to complete and submit their electronic ballot. Election Coordinator will send out periodic notices to those members who have not yet submitted their electronic ballots.

(5) Candidates receiving fifty percent or more of the votes cast will be declared the winner. If no one candidate receives fifty percent of the votes cast, there will be a run-off between the top two contenders.

(6) A second vote will be held, using the process described above, and the top candidate will be declared the winner and will assume the position for which the election was held.

(7) The results of the election will be announced to the Board at the closing of the election. The results of the election will be announced to the Members following the Board via e-mail notification and at the November and/or December General Meeting.

(8) Winning candidates will take office January of the new year following the election.

Section 3: Judges.

The President will appoint two Judges who are not members of the Board of Directors or candidates for election. Such Judges will oversee the procedure and supervise the election, including auditing the ballots.

Section 4: Election Results.

Prior to the January meeting the Secretary will notify all members of the club of the results.

Section 5: Installation of New Board of Directors.

All newly elected Executive Officers along with Directors and current Officers will make up the Board of Directors

They will be seated at the regular monthly board meeting in January and will be participating members thereafter.

Section 6: Vacancies.

(1) A member of the Board of Directors who is absent from 3 consecutive regular meetings of the Board should be dropped from membership on the board and replaced at the discretion of the elected officers.

(2) Vacancies of an Officer on the Board will be filled by applicants/volunteers who thereafter receive the endorsement of the membership via majority votes at a general meeting.

Article IX

Finances

Membership dues will be set by the Board of Directors annually. Dues may be changed from time to time as prescribed by the Board of Directors.

Section 1: Funds.

All money paid to the organization will be placed in a general operating fund.

Section 2: Fiscal Year

The fiscal year of the organization will close on December 31.

Section 3: Budget

As soon as practicable following the appointment or election of new Board Members, the Executive Officers and appropriate Committee Directors will prepare an annual budget and present it to the full Board of Directors for approval. The budget will be formally adopted by a majority vote of the full Board of

Directors at the February Board Meeting.

Budget modifications will be governed as follows:

1. Minor reallocations of less than 15% of any line item should be approved by the Executive Board (President, Vice President, Treasurer) provided such changes are reported to the full Board at the next regularly scheduled Board Meeting.

2. Significant Modification of 15% or more of any line item or any change that increases the total

budgeted expenditures approved by a majority vote of the full Board of Directors.

3. No funds will be transferred between budget categories for purposes other than those originally

approved without following the above procedure.

Section 4: Disbursements.

All disbursement will be made in accordance with the approved annual budget. Disbursements will be made by check or electronically at the discretion of the Treasurer. All reimbursements will require

receipts. If no receipt is available, a reimbursement form bearing submitters signature is required.

Disbursement authority will be tiered as follow:

 Under $101 – Treasurer acting alone.

 $101 to $500 – President and Treasurer acting jointly.

 Over $500 – Majority vote of the full Board of Directors required prior to expenditure.

No disbursement will be made for any purpose outside the approved budget without following the budget modification procedure outline in Section 3.

Section 5: Annual Review

The accounts of the organization will be reviewed by the President and Board Member who is not the Treasurer, as of the close of business on December 31st of each year. A written summary of the review will be presented to the full Board at the February Board Meeting.

Article X

Dissolution

Section 1: Dissolution Procedure.

The organization will use its funds only to accomplish the objectives and purposes specified in these By Laws, and no part of said funds will be distributed to the members of the organization. On dissolution of the organization, any funds remaining will be distributed to one or more regularly organized and qualified charitable, educational, scientific, or philanthropic organizations to be selected by the Board of Directors.

Article XI

Amendments

Section 1: Amendments and Revisions.

These By Laws will be amended or altered by a two-thirds vote of the Board of Directors or by a majority of the members at any regular or special meetings, provided that notice for the meeting includes the proposals for amendments. Any proposed amendments or alterations will be submitted to the Board of Directors in writing at least 10 days in advance of the meeting at which they are to be acted upon.

Adopted: (09/2021) Amended: (08/2022)

Amended (09/2023)

Amended (08/2024)

Amended (09/2025)

Amended (09/2026

Approved by Members: (09/2026)